MS Word Basics
MS Word Basics
MS-Word is a word processing program that allows us to create documents, mails, reprints, letters and even webpages. We can also add graphics, charts, tables to our documents in MS-Word.
MS Word Basics
Starting MS-Word:
Click Start -Program-MS-Word.
Lay out of MS-Word Screen
Menus: Menus are a different list of commands on the top of the screen with a distinct heading (title) for a particular list. The menus in MS-Word are-
File: It lists commands such as New, Open, Save, Print etc.
Edit: It lists commands such as Cut, Copy, Paste, etc.
View: By means of this menu we can view an MS-Word screen in different layouts such as Normal, Web, Print layout, etc.
Insert: This menu has commands such as break, Page Number, Date and Time, Auto Text, Symbol, Picture, Text Box, File, Object etc. We can use this menu to add graphics, pictures, symbol, word art etc. into a document.
Format: This menu has commands such as Font, Paragraph, Bullet, Numbering, Border and Shading Columns, Tabs, etc. This menu is used for carrying out a number of functions such as:
(i) Changing Font Type, Size, colour, etc.
(ii) To make a text bold, italic or underline.
(iii) Adding bullets and numbering
(iv) Adding effects like strikethrough, shadow, small caps, superscripts etc. to the font.
(v) Adding spaces in between the characters and lines.
Tools: This menu contains functions such as Spelling & Grammar, Language, Fix Broken Text, Macro etc.
Table: This menu is used to create tables and inserting them to the document.
Window: This menu helps us work in multiple documents together.
Help: This menu can be used to seek help and assistance on any topics of MS-Word.
Basic Functions in MS-Word
Creating a New Documents :
(i) Click the New Document button on the menu bar
or
(ii) Go to File – New Command
Or
(iii) Press Ctrl and N keys together after opening MS-Word.
Opening an Existing document
(i) Click the Open button on the menu bar
or
(ii) Go to file – Open command
or
(iii) Press Ctrl and O keys together
Saving a Document
(i) Click the Save button
or
(ii) Go to File- Save command
or
(iii) Press Ctrl+S
MS Word Basics
Printing a Document:
To print a document, follow the steps:
(i) Open the document you desire to print
(ii) Go to File-Print Command. This will open the Print dialogue box.
Here we can choose various options before printing. Some of these options are choosing–
Printer’s Name (if there are more than one printer connected)
Choosing Orientation (Portrait or Landscape), Paper size, Resolution etc. in properties button.
Printing the entire document or only current page Number of copies to be printed.
(iii) After choosing these options, click OK
Closing a document
(i) Go to File- Exit command on the menu bar
or
(ii) Click Alt and F4 keys together.
MS Word Basics
Formatting a Text
To embolden a selected text, click the Bold button on the menu bar or press Ctrl+B.
To italicize a selected text, click the Italics button on the menu bar or press Ctrl+I
To underline a selected text, click the Underline button on the menu bar or press Ctrl+U
For aligning a text, go to Format- Paragraphs or click on the left, centre, right, justify buttons.
For inserting bullets & numberings click the Bullet and Numberings button.
MS Word Basics
For performing editing Tasks
Copy- Go to Edit-Copy or press Ctrl+C
Cut-Go to Edit-Cut or press Ctrl+X
Paste- Go to Edit-Paste or press Ctrl V. 0 0 0
MS Word Basics
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